Manage your text in MS-WORD

In one of my earlier write up i had written some simple rules to be followed when entering text.  the rules apply to all computer  typing. as everybody knows , MS-WORD is the most easily, frequently  used software for managing the text. 

Here are some tips for using the WORD  fro text typing / or processing.

  Tricks of Text

1.       Select any text which is to be modified. Then hold down shift key and press F3 key. The selected text will toggle in UPPERCASE, lowercase, Title Case and Sentence case.

2.       F7 key starts spelling and grammer check. Every user knows that.
Keep the cursor anywhere in the text. Then hold down shift key and press F7 key. This will select the word near the cursor  and show the thesaurus dialog box on the RHS of the screen.

3.       Pressing F4  key repeats the previous action.  

a.       If previously you have copy – pasted some text, hitting F4 key will go on pasting it again and again

b.      If previously you have used UNDO command , hitting F4 key will go on doing UNDO from last action , backwards.

4.       Normally for using menu items , we use the alt key + the capital letter in menu name. ( e.g for insert menu use alt+I ). if u press F6 key , all the menus will display that letter  in  box. Hitting F6 again will switch them off.

a.       Press F6 as said above. Then press H key as shown by the letter below the HOME menu. This will change the entire toolbar to sub items of home menu ( which is normal ) , but each item shown with  corresponding important letters to be used for them.

5.       The page margins can be shifted or adjusted directly by clicking and dragging the mouse in the gray area of the ruler. This is done without measurements. But holding down the ALT key while adjusting the margins will show the actual measurements

6.       From 12 point onwards , font sizes are available in steps of 2, i.e. 12, 14, 16 etc.  In order to get any font size , select the text and then use “]” key ( right square bracket ) while holding down the CTRL key.  This will increase the font size by one point for every hit of “]” key.  As opposed to this hitting the “[“ key while holding down CTRL key will reduce the point size by one at a time.

7.       Place the cursor at the start of document. Then press F8 key twice. This will start sequential type of selection.  Hitting F8 next time will select the first word.  Hitting F8 again will select the sentence. Next stroke will select entire paragraph.  And lastly the next stroke will select all the paragraphs. Also if a part of text is selected , then clicking the mouse further  will add to the selection , while clicking the mouse before, will reduce the selection.  Please note that when we start using F8 key , it will be difficult to come out of the loop. Save the file and u will be able to do any other work.

8.       Shift + F10 Key  gives pop-up Dialog box.

9.       F1 key shows help dialog box. Shift +F1 shows formatting dialog box on RHS.

10.   Methods for selection of text

a.       Click at the start of desired text and drag the mouse , holding down the button, till you cover desired part of the text.

b.      Double click the mouse on any in the text will select the word.

c.       Double clicking in left margin selects the nearest paragraph.

d.      Triple clicking the mouse will select the entire paragraph.

e.      Clicking the mouse along the line in left margin will select the line.

f.        Click the mouse anywhere in text. Then use right or left  arrows while holding  down shift key. This will select text in the direction of arrow used. Using UP and DOWN arrows will select the lines in those directions.

g.       Clicking the mouse in left margin and dragging it upwards or downwards will select lines in that direction till you leave the mouse button.

h.      CTRL+A selects all text.

i.         SHIFT+CTRL+ DOWN arrow / UP arrow selects text from current cursor position upto end / start of paragraph.

j.        SHIFT+CTRL+ END / HOME selects the text from current cursor position upto end / start of the document.